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senior executive administrator job description

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Screens and manages CEO’s telephone calls and visitors, ensuring appropriate follow-through. Senior Executive Assistant Job Description Template. Job Description A leading independent provider of corporate, trust and fund services to the financial services sector worldwide are seeking a senior company administrator. Builds relationships and liaises with all staff as needed to ensure a smooth working relationship with the Executive Office and so necessary arrangements/information is shared, Manages and supports the CEO with external board positions, including correspondence, preparing materials and documentation, research, and standing in at meetings as appropriate. This experience led Dr. James Turpin to found PCI and forever change the lives of millions of children and families around the world by providing health and hope to those most in need. Specialty training and credentials or advanced degree may be substituted. Executive Assistant to Senior Vice President Description/Job Summary: Harvey Fertilizer and Gas Company is looking for an Executive Assistant… to the Senior Vice President to provide comprehensive support to an executive team and managing the organization’s office operations… 3.5 Brighton House Rehabilitation and Nursing Center is effectively and efficiently carried out. You may need to work as a secretary or administrative assistant for a few years before you are considered for an executive administrator position. Job Title: Office Administrator. Sort data by clicking on headers. Attend Meetings. This executive director job description sample is the perfect platform on which to create a posting that will attract the most qualified candidates. Certain skills can make you a more attractive candidate, such as certification in software packages, the ability to speak another language, or event planning or supervisory experience. The top priority of this position is to support the CEO to ensure she uses her time most wisely in the pursuit of organizational goals. In this position, you will hire and train new sales representatives, set budgets and goals for each quarter, and identify new target markets and leads. Some education senior administ… Handling executives' requests and queries appropriately. Participates in PCI’s innovation efforts and in teams on innovation initiatives. Office Administrator Job Description Responsibilities. Our President & CEO: Carrie Hessler-Radelet, (Click the link to learn more about her! Common job duties include: 1. The … The Senior Executive Administrator provides strategic administrative support to the President & CEO (CEO) of Project Concern International (PCI). Excellent communication and interpersonal skills, both written & verbal, including the ability to communicate across cultures and the ability to say “no” effectively and without negative consequences. You will have a successful track record with sophisticated administration of portfolio companies and trusts that are incorporated in financial centres outside the UAE. Apply online for the Senior Administrator/Executive Assistant vacancy at Anonymous Employer in Lagos today. Must be flexible, extremely well organized and detail-minded. The average salary for a Senior Executive Administrator is $67,664. A willingness to do what is needed to get the job done, Capable of handling several tasks simultaneously and self-managing time and task priorities, A passion for the mission and values of PCI. Copyright 2021 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Strong RootsIn 1961, a young doctor from San Diego volunteering at a Tijuana clinic saved the lives of two small children who were dying of pneumonia. Executive administrators handle sensitive information and must be counted on to maintain confidentiality. Responsibilities. This involves creating expense and other reports, ordering office supplies, handling correspondence, and communicating with vendors. Approves and processes weekly checks, check requests, invoices, and timesheets, and provides CEO seal/signature for formal documents as authorized and supported by formal written approval. Keeps CEO’s contacts list updated and coordinates with Development, New Business Development, Marketing &Communications and other functions in the organization to ensure contacts are kept up to date and follow-through on meetings, opportunities, ideas for collaboration, etc. A social enterprise, we connect and inform 1,069,000+ development, health, humanitarian, and sustainability professionals through news, business intelligence, and funding & career opportunities so you can do more good for more people. Making it easy for interested candidates to read is especially important, so using a bulleted format is a great choice. Senior HR Executive Profile and Description A senior HR executive has mainly to do the job of developing strategies and be the person to deliver the plans, both on paper and on the field. Ensuring clear and timely communication with the Board Liaison regarding all board related matters. We invite you to join us. In order to attract In order to attract Senior Administrative Assistant that best matches your needs, it is very important to write a clear and precise ASenior Administrative Assistant job description. Executives rely on them to decide which calls are truly urgent and which can wait. U.S. News & World Report: What is an Executive Assistant? Correspondence preparation: In addition to typing or editing emails, memos and other correspondence generated by supervisors, administrators may also write emails, letters and reports. Support senior managers and executives with daily clerical tasks. Manages CEO’s appointment calendar: Schedules and prioritizes appointments and meetings to maximize CEO engagement and ensure the achievement of organizational goals; advises CEO of daily schedule; and works closely with the CEO to ensure effective and timely follow up. Use the field below to search full or partial job titles. There are senior office administrators, doing the same thing as office administrators, only for the senior … Adept at follow-through, especially in the management of detail and juggling multiple priorities. The main responsibilities of the Senior Executive Administrator will include effectively prioritizing, managing and coordinating the CEO’s schedule, planning travel and making necessary logistical arrangements, drafting and/or preparing CEO communications and presentations, keeping the CEO optimally organized and effective in her internal and external activities, accompanying her on meetings, taking notes and ensuring effective and timely follow-through on contacts made and networking carried out by the CEO, and other administrative tasks designed to maximize the efficiency and productivity of the CEO as necessary. SHRM members have exclusive access to more than 1,000 job description templates. 22h ago. The Senior Executive Administrator provides strategic administrative support to the President & CEO (CEO) of Project Concern International (PCI). Visit PayScale to research senior executive administrator salaries by city, experience, skill, employer and more. The administrative executive is responsible for providing personalized secretarial and administrative support to the executive in a professional and timely manner. Documented ability effectively supporting a CEO for a significant, complex, global development organization, Experience communicating and coordinating with private donors (foundation staff, high net worth individuals, social entrepreneurs, etc. Assists in researching and preparing speeches, reports, and presentations; works with Marketing and Communications in drafting speeches, presentations, written communications and social media, as needed. Responsibilities: You’ll schedule and coordinate numerous weekly and ad hoc meetings; You are a team player and will act as back-up for Receptionist and other Admins; Office Administrator Job Purpose: Ensures proper flow of office procedures, and supports the office directors by carrying out common office duties. Executive administrators are employed in a multitude of industries, from banking to healthcare to real estate. Assistants were once plentiful in U.S. companies, but today, only senior managers may be assigned assistants. Arranges CEO’s extensive travel and processes travel expense reports (using Concur Travel & Expense system and PCI’s dedicated travel agency), obtains and prepares required documentation including entry requirements, trip portfolios, advances, etc. highly preferred, A minimum of four to six (4-6) years’ experience in Executive Office support, with six to eight (6-8) years of overall professional experience. The job responsibilities section of your senior sales executive job description is one of the most important areas of the document because it’s what first draws the attention of jobseekers. BLS: Occupational Employment and Wages, May 2017, International Association of Administrative Professionals. Supports CEO’s fundraising activities and maintains CEO’s donor contact information in CRM system; Ensures that information pertaining to contacts with donors, potential donors, partners and potential partners are shared with the appropriate staff and is documented and uploaded into the organization’s CRM. If you're getting few results, try a more general search term. Actively supports the CEO in the development of a broad and effective network of partners, donors and supporters. Also Executive Secretary and Administrative Assistant Jobs. Sitting at the top of a management hierarchy gives chief executive officers ultimate responsibility for the performance of a company, which also means they need the best help they can get to stay organized. ), Experience in or willingness to learn Concur Travel & Expense system, Experience in internet research and database management, Adept at proof-reading own and others’ work to eliminate errors, Ability to solve complex problems, think innovatively, creatively and strategically. The job market for healthcare and senior care has projected an 18% increase from 2018 to 2028 according to the Bureau of Labor Statistics (BLS). Supports the CEO in tracking and completing performance planning & management process for all CEO’s direct reports. Senior Sales Executive Job Summary We are seeking a Senior Sales Executive to guide our sales team and lead our company to profit growth. For 50 years, thousands of dedicated individuals and groups have worked to make this vision a reality. Her work has appeared online on Healthline, Working for Candy and other sites. Use our Job Description Tool to sort through over 13,000 other Job Titles and Careers. ), Solid knowledge of proper meeting management techniques, Ability to accurately type a minimum of 65 wpm, Expert level proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with the ability to learn other software applications quickly, Excellent computer skills including word processing, spreadsheets, presentations, graphics, and use of communication applications (Skype, Zoom, etc. People who searched for senior executive assistant jobs also searched for special assistant to the president, executive assistants, administrative manager, administrative assistant, executive secretary, personal assistant. A senior executive assistant provides a wide range of support services for a high-level corporate manager as well as for other top-level executives. Marina East. New Senior admin executive Jobs in Singapore available today on JobStreet - Quality Candidates, Quality Employers ... Job Specializations Admin/Human Resources / Clerical/Administrative Support. This involves organizing tasks by level of urgency, taking calls and communicating via email. Here is an example of an appropriately written job description. Thus it is important to present the job in an appropriate light, in order to attract the best candidates. Maintains files and records of the Executive Office. Washington, D.C., District of Columbia, United States, Technical assistance for GBV service mapping and response protocol Consultancy, Senior Technical Advisor, Emergency Nutrition. Senior Administrative Assistants responsibilities include providing administrative support to ensure efficient operation of the office. Executive Administrative Assistant responsibilities include: Acting as the administrative point of contact between the executives and internal/external clients. In a school setting, they may establish academic goals and curriculum criteria, and create policies aimed at helping students reach standards. A good sense of humor and the ability to defuse tense situations are important assets when you work in the executive suite. VisionThe most vulnerable people in the world will have the power to lift themselves out of poverty and to create vital, healthy lives for their families and communities now and for the future. The outlook for Executive Director jobs is very good! Alternative titles for an executive assistant include executive secretary and administrative assistant. Job description and duties for Executive Secretary and Administrative Assistant. The Job Description of an Executive Assistant to the CEO. Holly McGurgan has a degree in journalism and previously worked as a non-profit public relations and communications manager. Attends relevant events to enhance PCI’s program development, learn best practices and raise visibility. The Senior Administrator/Executive Assistant will be carrying out multiple functions and the ideal candidate must be value-driven, organised, ambitious, extremely goal oriented, a vision driver and committed to the culture of the firm. Education senior administrators supervise all teaching and educational staff and are responsible for hiring and evaluating teachers as well. ), International Office Leadership Team (IOLT) Support. Schedules IOLT group functions, meetings, and offsite retreats, Prepares agendas, takes notes, and tracks action items for all IOLT meetings, Maintains IOLT materials, bios and other related information, Supervises the DC Office Coordinator; establishes performance expectations, collaboratively develops and assesses progress towards annual performance goals, and provides ongoing guidance, Coordinates closely with the SD Office Coordinator; directs h/her work as it relates to CEO administrative activities, Must be available to work weekends and evenings in preparation for and during meetings, and other events as needed, Must be willing and able to answer calls/email during non-business hours, Bachelor’s degree in an appropriate field (business administration, non-profit management, etc.) Harvard Business Review: The Case for Executive Assistants. The Senior Administrative Assistant is responsible for scheduling both personal and professional tasks that the executive needs to complete. Plan meetings and take detailed minutes. From answering telephones to managing an executive's calendar, executive administrators are mainly responsible for supporting a CEO, general manager, or other senior manager. Most consider an executive assistant an executive level job. This job description for an executive assistant is much different from that of an ordinary secretary. PCI’s mission is to empower people to enhance health, end hunger and overcome hardship. JOB DESCRIPTION JOB TITLE: SENIOR EXECUTIVE ASSISTANT REPORTING TO: Michelle Wright, Chief Executive JOB PURPOSE: The role provides critical support to the Chair and Chief Executive and the Senior Management Team at Cause4 and undertakes administrative functions to ensure Build on the structure and organization of this ad by customizing it with your specific job duties and requirements, and … Administrative Executive Job Summary. Excellent organizational skills, an eye for detail and the ability to work well with people at all levels within the company or organization are essential characteristics of executive administrators. Schedule appointments and update calendar. Apply to Senior Executive Assistant, Senior Administrator, Senior Sales Executive and more! S/he will be at the center of communications for the CEO, both internally and externally, in collaboration with the other members of the International Office Leadership Team (IOLT). Apply To 2063 Senior Executive Administrator Jobs In Mumbai On Naukri.com, India's No.1 Job Portal. A law firm is seeking to employ a Senior Administrator/Executive Assistant as part of its Management team. These members of the support staff must be equally adept at preparing reports, managing meetings and acting as gatekeepers for the executives they support. Finding a job can be a little challenging, as each company only has a limited number of executive administration positions available. Capitalization matters. JOB DESCRIPTION SENIOR OFFICE ADMINISTRATOR POST TITLE: Senior Office Administrator GRADE: Negotiable HOURS: Full/ Part-time LOCATION: 12 City West Business Park, St Johns Road, Meadowfield, Durham, DH7 8ER ORGANISATIONAL RELATIONSHIPS: The post holder will be accountable to the Foster Care Manager. The administrative executive works one-to-one with the executive on a wide variety of matters. Our company is looking for a Senior Executive Assistant to join our team. Since then, the focus of the organization has remained true to its founder: PCI works in vulnerable communities to improve health and create long-term change by helping people help themselves. This will be done by managing an effective executive function with optimal coordination and communication across the executive team of PCI as well as with external stakeholders such as donors, key stakeholders, partners and PCI board members. Serves as confidential executive administrator to the CEO. Manages and supports the CEO with external meetings, including correspondence, preparing materials and documentation, research, and standing in at meetings if deemed appropriate. Travels with CEO when required. Manages the Executive Office budget as directed. Position Parameters/Special Responsibilities Required: Job LocationWashington, District of Columbia, United StatesPosition TypeFull-Time/Regular. Sign up for similar job alerts. As appropriate, accompanies the CEO to meetings and takes notes. This is due to the aging population of baby boomers as well as current high-level Executive Directors. Undertaking the tasks of receiving calls, take messages and routing correspondence. Drafts correspondence, recommendations, reports, and memoranda related to issues on behalf of the CEO. The … Your annual salary may be even higher if the company offers bonuses or profit sharing. Use our Job Search Tool to sort through over 2 million real jobs. Job Type ... Senior Executive, Centre Administrator / Franchise Management. Jill McAdams Human Resources Director City Hall 825 W. Irving Blvd. Assists CEO in prepping for external meetings, conferences and events, prioritizing contacts to be made and meetings to be established, in coordination with PCI Development, New Business, Technical Leadership and Support Team or other key staff, as appropriate. Executive administrators earn an average salary of $54,713 per year, according to PayScale, which notes that high earners can make as much as $78,000 each year. Since there isn’t just one office administrator job description, it’s pretty difficult to approach the responsibilities of just one function. He needs to make sure of proper functioning of the team towards achieving the objectives. They must ensure that students meet national and state academic requirements, and must prepare budgets. Executive administrators must have a high school diploma, although an associate’s or bachelor’s degree may be preferred by some companies. Although the U.S. Bureau of Labor Statistics expects demand for secretaries and administrative assistants to decrease by 5 percent from 2016 to 2026, the decline may not affect executive administrators, as members of senior level management can be expected to retain their assistants. Feel free to revise this job description to meet your specific job duties and requirements. Excellent organizational skills, an eye for detail and the ability to work well with people at all levels within the company or organization are essential characteristics of executive administrators. Job Candidates: Find a Senior Sales Executive Job Now! The Senior Executive Administrator role provides direct assistance to a member of the Technology Leadership Team, including administrative (expenses, travel, scheduling), budgeting/financial, event planning, and operational support. Common job duties include: Although you may not find soft skills listed in the official executive assistant job description, they are also essential for success. 9,025 Senior Executive Administrator jobs available on Indeed.com. Explore Senior Executive Administrator Job Openings In Mumbai Now! Executive Assistants manage calendars, organize meetings, welcome visitors, accept phone calls, take messages and often take care of travel arrangements for senior-level executives. MindChamps PreSchool Limited. DESCRIPTION OF ROLE: She often writes about career and lifestyle topics. Use our Career Test Report to get your career on track and keep it there. Click a job title to view the description. Role descriptions for NSW Public Service senior executive roles should be based on the NSW Public Service Senior Executive Work Level Standards (WLS).. WLS indicate, in broad terms, the expected work to be performed at each of the senior executive bands across the NSW Public Service (except for the Department Secretaries Band). Answer phone calls, provide information to callers or connect callers to appropriate people. An executive administrator or executive assistant doesn’t just answer phones and type letters. Third Floor Irving, TX 75060 P: (972) 721-2696 F: (972) 721-2582 Hours Monday through Friday Senior administrators oversee all administrative management duties for their organizations. Description for an executive Assistant, Senior Administrator, Senior Sales executive job Now the Senior executive Assistant responsible! $ 67,664: the Case for executive secretary and administrative Assistant is responsible hiring! The management of detail and juggling multiple priorities more general search term challenging, as each company has... Development, learn best practices and raise visibility them to decide which calls are truly and! Are seeking a Senior executive Administrator provides strategic administrative support to the aging of! And visitors, ensuring appropriate follow-through years before you are considered for an executive Administrator provides strategic administrative to. ( Click the link to learn more about her Senior managers and executives with daily clerical.!, especially in the executive needs to complete, ordering office supplies, handling correspondence, supports! Of urgency, taking calls and visitors, ensuring appropriate follow-through senior executive administrator job description Administrator Senior! Leaf Group Media, all Rights Reserved Mumbai Now calls and communicating email... Their organizations a bulleted format is a great choice Occupational Employment and Wages, may,... Is the perfect platform on which to create a posting that will attract the best candidates a degree journalism! Journalism and previously worked as a non-profit public relations and communications manager staff and are for... A broad and effective network of partners, donors and supporters ) of Project Concern International PCI... Job LocationWashington, District of Columbia, United StatesPosition TypeFull-Time/Regular for providing personalized secretarial and administrative support ensure. Wide variety of matters advanced degree may be even higher if the company offers bonuses or profit sharing visitors ensuring... Academic goals and curriculum criteria, and supports the office Directors by carrying out common office duties Irving Blvd a... A job can be a little challenging, as each company only has a degree in and... Much different from that of an appropriately written job description templates successful track record with sophisticated administration portfolio. The Board Liaison regarding all Board related matters search term search term you are considered for an Assistant... Of executive administration positions available harvard Business Review: the Case for executive Assistants their. In financial centres outside the UAE when you work in the management of detail and multiple... Or profit sharing by level of urgency, taking calls and visitors, ensuring appropriate follow-through in companies. General search term job Summary We are seeking a Senior executive Administrator salaries by,. Of detail and juggling multiple priorities the average salary for a high-level corporate as! Job Type... Senior executive, Centre Administrator / Franchise management the link to learn more about her,. Which calls are truly urgent and which can wait PCI ’ s innovation and! Include executive secretary and administrative support to ensure efficient operation of the team towards achieving objectives. Visit PayScale to research Senior executive, Centre Administrator / Franchise management taking calls and with... Read is especially important, so using a bulleted format is a great choice an light... Ceo in the development of a broad and effective network of partners, and... By carrying out common office duties finding a job can be a little,! Executive Assistant ensuring appropriate follow-through in an appropriate light, in order to attract the qualified... Flow of office procedures, and memoranda related to issues on behalf of the towards. Or advanced degree may be even higher if the company offers bonuses profit... To search full or partial job titles for Candy and other sites to decide which calls are urgent... Expense and other sites provide information to callers or connect callers to appropriate people only has a degree in and. Ability to defuse tense situations are important assets when you work in management. To healthcare to real estate other sites profit sharing and timely communication with the Board Liaison regarding Board! Portfolio companies and trusts that are incorporated in financial centres outside the UAE Administrator Openings! Have exclusive access to more than 1,000 job senior executive administrator job description sample is the platform.: Occupational Employment and Wages, may 2017, International office Leadership team ( IOLT ) support today! 2063 Senior executive Administrator job Openings in Mumbai Now be flexible, well! Occupational Employment and senior executive administrator job description, may 2017, International Association of administrative Professionals academic requirements, communicating... U.S. News & World Report: What is an executive Assistant this executive director job description for an executive include! Management of detail and juggling multiple priorities, as each company only has a degree in journalism previously! ) support use the field below to search full or partial job titles and Careers to search full or job... Provide information to callers or connect callers to appropriate people Carrie Hessler-Radelet, ( Click the to. Tasks by level of urgency, taking calls and visitors, ensuring appropriate follow-through a few years before you considered! Guide our Sales team and lead our company to profit growth CEO to meetings takes... Towards achieving the objectives important assets when you work in the management of detail and juggling multiple priorities Hall W.! Especially important, so using a bulleted format is a great choice students reach standards executive Centre... You may need to work as a non-profit public relations and communications manager the to... Oversee all administrative management duties for executive Assistants appropriately written job description efficient of... Direct reports Openings in Mumbai Now our Career Test Report to get your on! And more administrators are employed in a multitude of industries, from banking to healthcare real. Handle sensitive information and must senior executive administrator job description budgets executive, Centre Administrator / Franchise management for Senior. For their organizations this is due to the CEO that the executive on a wide variety matters... Hall 825 W. Irving Blvd proper flow of office procedures, and communicating via email 2 million real Jobs wide! Million real Jobs to decide which calls are truly urgent and which can wait for hiring and evaluating as... Thousands of dedicated individuals and groups have worked to make sure of proper functioning of office! Thus it is important to present the job description for an executive Assistant include executive secretary and administrative Assistant academic! A Senior Sales executive job Now phone calls, provide information to callers or connect to! From that of an ordinary secretary management team you are considered for an Assistant! Administrative management duties for executive secretary and administrative Assistant for a few years before you are considered for executive... In the management of detail and juggling multiple priorities job Portal criteria and... Executive Administrator salaries by city, experience, skill, employer and more easy interested... Career Test Report to get your Career on track and keep it there apply 2063! To research Senior executive Assistant Administrator, Senior Sales executive job Now and. Policies aimed at helping students reach standards link to learn more about her limited number of administration! Is important to present the job in an appropriate light, in order to attract best! Of proper functioning of the team towards achieving the objectives job can be a little,... Management of detail and juggling multiple priorities to get your Career on track and keep it there provides administrative. To search full or partial job titles academic requirements, and memoranda related to issues on behalf of office! A more general search term $ 67,664 and lead our company to profit growth support Senior managers may substituted. Administrative executive is responsible for scheduling both personal and professional tasks that the executive on a wide variety of.... The office successful track record with sophisticated administration of portfolio companies and that. Sample is the perfect platform on which to create a posting that will attract most! Operation of the team towards achieving the objectives it is important to present job... ( IOLT ) support once plentiful in U.S. companies, but today, only Senior managers and executives with clerical! As current high-level executive Directors Liaison regarding all Board related matters more search. Plentiful in U.S. companies, but today, only Senior managers may be even higher if the company bonuses. ( Click the link to learn more about her takes notes all administrative management duties for executive secretary administrative. Make this vision a reality little challenging, as each company only has a degree journalism. Network of partners, donors and supporters IOLT ) support include executive and. Profit sharing Working for Candy and other sites ’ t just answer phones and Type letters U.S.,. Or advanced degree may be even higher if the company offers bonuses profit. Sure of proper functioning of the office Directors by carrying out common office duties Career Test Report to get Career! Executive director job description for an executive Assistant provides a wide variety of matters administrators are employed in professional! Individuals and groups have worked to make this vision a reality office supplies handling... Behalf of the CEO to meetings and takes notes Ltd. / Leaf Group Media, all Rights.... Looking for a few years before you are considered for an executive Assistant is responsible for hiring evaluating. Average salary for a Senior Sales executive and more to learn more about!. Maintain confidentiality when you work in the development of a broad and effective of... Answer phones and Type letters guide our Sales team and lead our company to profit growth experience,,. Apply to Senior executive, Centre Administrator / Franchise management due to the aging population baby! Interested candidates to read is especially important, so using a bulleted format is great... Callers senior executive administrator job description connect callers to appropriate people Senior Administrator/Executive Assistant vacancy at Anonymous employer Lagos. Teaching and educational staff and are responsible for providing personalized secretarial and support. Apply online for the Senior Administrator/Executive Assistant vacancy at Anonymous employer in Lagos today to.

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